Cole and Company, DBA Beauty Bar IQ (“we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal and health information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website or use our services.
Cole and Company, DBA Beauty Bar IQ Terms and Conditions
Beauty Bar IQ respects your privacy.
By opting into our SMS messaging service, you agree to the following terms regarding how we handle your data:
By opting in, you agree to receive recurring SMS messages from Beauty Bar IQ, including scheduling appointments, rescheduling appointments, and sending follow-up information regarding treatments. The customer may opt out at any time.
• Data Collection: We will collect your name, email address, mailing address, and mobile phone number when you sign up for SMS updates. The information will be collected verbally over the phone or in person at our location.
• Data Usage: We use your data solely for scheduling appointments, rescheduling appointments, and sending follow-up information regarding treatments. The customer may opt out at any time.
• Data Security: We protect your data with secure storage measures to prevent unauthorized access.
• Data Retention: We retain your information as long as you are subscribed to our SMS service. You may request deletion at any time.
• MESSAGE AND DATA RATES MAY APPLY. Your mobile carrier may charge fees for sending or receiving text messages, especially if you do not have an unlimited texting or data plan.
• Messages are recurring, and message frequency varies.
• Contact Beauty Bar IQ at 432-978-8844 or gina@beautybariq.com for HELP or to STOP receiving messages.
• Opt-Out: You can opt out of the SMS list at any time by texting, emailing, or replying STOP, CANCEL or UNSUBSCRIBE to (gina@beautybariq.com) or (432-978-8844). After unsubscribing, you will receive a final SMS to confirm you have unsubscribed and we will remove your number from our list within 24 hours.
• You can send HELP for additional assistance, and you will receive a text including our Phone number, email and website. We are here to help you.
• Non-Sharing Clause: We do not share your data with third parties for marketing purposes. Beauty Bar IQ will not sell, rent, or share the collected mobile numbers
1. Information We Collect
We may collect the following types of information:
Personal Information
Name
Phone number
Email address
Billing and payment details
Appointment and service history
We do not sell, rent, transfer, or otherwise share consumer SMS opt-in data or consent records with any third parties for marketing or independent use. Such data is used only by authorized service providers acting on our behalf and only as required to deliver our services or comply with law.
Health Information (if applicable)
As a beauty/med spa provider, we may collect health-related information necessary to safely perform services. This may include:
Medical history
Allergies
Medications
Treatment areas and preferences
This information may be considered Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act when applicable.
Website Usage Data
IP address
Browser type
Pages visited
Cookies and tracking technologies
2. How We Use Your Information
We use your information to:
Schedule, confirm, and manage appointments
Communicate about your services, paperwork, and care
Provide safe and effective treatments
Maintain accurate client records
Process payments
Improve our services and client experience
Comply with legal and regulatory obligations
3. Communication & SMS Consent
By providing your phone number, you consent to receive text messages from Beauty Bar IQ related to:
Appointment confirmations and reminders
Required forms and paperwork
Post-treatment care instructions
Other important business-related communications
Opt-Out: You may opt out at any time by replying STOP to any text message. After opting out, you will no longer receive SMS messages unless you re-subscribe.
Data Sharing
• Customer data is not shared with 3rd parties for promotional or marketing purposes.
• Mobile opt-in and consent are never shared with anyone for any purpose. Any information sharing that may be mentioned elsewhere in this policy excludes mobile opt-in data.
GR Beauty Bar IQ Messaging Terms and Conditions
1. The messaging program consists of general conversational messaging to answer questions and provide support to customers.
2. You can cancel the SMS service at any time. Just text 'STOP' to the phone number from which you received messages. After you send the SMS message 'STOP' to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at gina@beautybariq.com.
4. Carriers are not liable for delayed or undelivered messages.
5. As always, message and data rates may apply for any messages sent to you from us and to us from you. Message frequency will vary based on communication needs. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
6. If you have any questions regarding privacy, please read our privacy policy contained in the rest of this document/page.
4. HIPAA & Health Information Protection
When applicable, Beauty Bar IQ follows the standards set by HIPAA to protect your health information. We:
Limit access to your information to authorized personnel only
Use secure systems to store and transmit sensitive data
Require confidentiality from staff and partners
Only use or disclose PHI as necessary for treatment, payment, or healthcare operations
We will not share your health information without your authorization, except as required by law.
5. Sharing of Information
We do not sell or rent your personal information.
We may share information only when necessary with:
Payment processors
Appointment scheduling platforms
Secure software providers
Legal or regulatory authorities (if required)
All third-party providers are expected to maintain appropriate privacy and security standards.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or disclosure.
7. Your Rights
You have the right to:
Request access to your information
Request corrections to inaccurate data
Request deletion of your personal information (where legally permitted)
Withdraw consent for communications
To make a request, please contact us using the information below.
8. Cookies & Tracking
Our website may use cookies to enhance your browsing experience and analyze site traffic. You can adjust your browser settings to refuse cookies if preferred.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
10. Contact Us
If you have any questions about this Privacy Policy or your data, please contact:
Beauty Bar IQ
gna@beautybariq.com
432-978-8844
Short SMS Consent Disclaimer (for forms or website)
By providing your phone number, you agree to receive text messages from Beauty Bar IQ regarding appointments, paperwork, and important service-related updates. Message frequency may vary. Message and data rates may apply. Reply STOP to opt out at any time.
Optional Ultra-Short Version (for intake forms or checkboxes)
I consent to receive SMS messages from Beauty Bar IQ for appointment reminders and business-related communication. Reply STOP to opt out.